ClinicFlow builds each contractor's invoice from your actual session data — itemized, transparent, and sent for their approval before you pay. By the time money moves, both sides have already agreed. Plus everything else to run your clinic, in one place.
When a contractor's numbers don't match yours, you're stuck in an awkward back-and-forth that wastes time, damages trust, and has no clean resolution.
Contractor sends an invoice that doesn't match your records. Now someone has to prove they're right — an uncomfortable conversation that damages the working relationship every single time.
You're working off your numbers. They're working off theirs. Without a single agreed-upon calculation both sides can see, disputes are inevitable.
Manually sorting exports, calculating splits, applying tier thresholds, and formatting invoices — all by hand, every payroll cycle.
Without a real P&L view, you can't see your clinic's true net, your payer mix, or which service types are actually driving revenue.
ClinicFlow is the operating layer for your entire clinic — from the day a contractor is onboarded to the moment you review last month's net margin. No spreadsheets. No switching between tools.
Payout calculations, tiered rates, and PDF invoices built from your actual session data — with contractor approval built in before any money moves.
Revenue vs. prior year, net margin, month-on-month growth, and contractor performance. Your clinic's real-time command centre.
Rates, service tiers, director payment types, and contact details — configured once, applied automatically on every payroll run.
Onboarding checklists, document collection, and progress tracking for every new contractor or employee — no more email threads and lost attachments.
Expenses, receipts, owner draws, tax installments, and mileage tracking — everything your bookkeeper needs, organized in one export.
12-month revenue with payer breakdown across Blue Cross, VAC, WCB, and private pay. See your clinic's true net — not just gross billings.
See how a clinic owner turns a monthly CSV export into approved contractor invoices in under three minutes.
Built specifically for psychology and health clinics — not a generic HR tool awkwardly retrofitted to fit your workflow.
Export a CSV from Jane, Owl, Cliniko, or any practice management platform. Paste it in ClinicFlow — columns are detected automatically and your complete payroll workbook downloads in seconds.
Configure Tier 1 / Tier 2 volume thresholds, therapy vs. report rates, VAC rates, and supervision fees — all from one Settings page. Rates apply automatically on every run.
Each invoice is built from your actual session data and emailed with a full itemized breakdown. The contractor approves — or flags an issue — before any money moves. No disputes. No surprises. A paper trail for every payment.
12-month revenue view with payer breakdown across Blue Cross, Medavie, VAC, WCB, and private pay. See your clinic's true net at a glance.
Intelligent service type mapping, tiered contractor rates, and billing in CAD, USD, or AUD — works with Jane, Owl, Cliniko, and any platform that exports CSV. No adapting a generic tool to fit your workflow.
100% formula-based Excel output. Works on Mac and Windows. No installations, no IT support, no learning curve. Your admin can run it from day one.
Your clinic's real-time command centre — revenue vs. prior year, net margin, MoM growth, contractor performance, and invoice approval rates. No client data. Ever.
Build onboarding checklists, collect documents, and track completion for every new contractor or employee — all in one place, without the email back-and-forth.
No training required. If you can export a report from your scheduling software, you can run payroll with ClinicFlow.
Enter your clinic details and each contractor's rates in Settings. ClinicFlow stores everything — you never re-enter it again.
Export your monthly invoice report from Jane, Owl, Cliniko, or any other platform and paste it in. ClinicFlow auto-detects the columns and maps service types automatically.
Itemized PDF invoices go to each contractor with a unique approval link. They confirm the numbers before you pay — so by the time money moves, both sides have already agreed.
No hidden fees. No per-seat charges. Billed in your local currency — CAD, USD, or AUD.
Join clinic directors who run their entire clinic from one place — payroll, invoicing, onboarding, finances, and reporting. Free trial, no credit card, cancel anytime.
Developed by iMentalHealth Counselling — built by clinicians, for clinicians.